Payroll Administrative with Executive Assistant responsibilities for a large commercial contractor
Work Schedule - 8am-5pm Monday-Thursday – 30 hours a week to start, could move into full time with increased responsibilities.
Pay - $26.00-$27.00 / hour
About The Company
The company we are hiring for was Founded in 1988, this merit-based, employee-owned organization has grown through hard work, principled business practices, and a relentless pursuit of excellence. Over the years, it has expanded to provide General Contracting and EPC contracting services on a national scale. Typical projects include water treatment facilities, bridges, marine terminals, and renewable energy plants producing RNG, hydrogen, electricity, and other sustainable energy solutions.
Primary Responsibilities of Payroll Administrator 50%:
- Collect, verify and enter timecards on weekly basis for company
- Work with project staff to determine whether employees are classified correctly
- Apply fringe benefits correctly, maintain accurate records
- Maintain accurate payroll records
- Respond to all audits and wage compliance investigations
- Correct any payroll discrepancies in timely and professional manner
- Provide labor compliance documentation for project closeout
- Assist with union reporting and dues when applicable
- Maintain updates to prevailing wages determinations both state and federal
- Stay compliant with labor laws in applicable states
- Coordinate with human resources and project teams to collect accurate information for all employees to maintain up to date information
Primary Responsibilities of Executive Role 50%:
- Manage executive email, calendar, scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact for the executive, ensuring timely communication and follow-up.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Coordinate and prepare materials for internal and external meetings; record and distribute meeting minutes.
- Handle all confidential and sensitive company information with the utmost discretion.
- Support executive initiatives and special projects, ensuring deadlines and priorities are met.
- Maintain organized filing systems (digital and physical) and ensure information is easily accessible when needed.
- Communicate professionally with internal teams, clients, and business partners on behalf of the executive.
- Anticipate the executive’s needs and proactively identify opportunities to improve efficiency and effectiveness.
- Assist in planning and supporting company meetings, events, and leadership functions.
Requirements:
- High school diploma: associates degree or coursework in accounting/business/payroll preferred
- Minimum 3 years’ payroll experience, experience with Prevailing Wage strongly preferred
- Working knowledge of State prevailing wage law (OR and WA) and/or Federal Davis-Bacon, wage determinations, fringe benefit calculations, strongly preferred
- Excellent written and verbal communication abilities and Demonstrated ability to manage multiple priorities
- Detail-oriented, strong organizational skills, ability to manage deadlines weekly and monthly, strong communication skills, ability to coordinate with multiple stakeholders
- Strong computer skills, proficiency in Microsoft Office, Viewpoint Spectrum, HeavyJob
- Must have the ability to meet required deadlines
- Integrity, trustworthiness due to handling sensitive data
Associate Benefits
While working for Express, our associates can also become eligible for a variety of benefits:
- Referral bonuses - $100 per employee referred after 80 hours worked.
- Medical plan
- Dental plan
- Vision/eyewear plan
- Prescription drug reimbursement
- Short-term disability
- Direct deposit
- Sick Pay
- Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
- 401(k) retirement savings plan
- Life insurance
"All employment offers are contingent on the successful completion of a pre-employment drug screening, THC approved for pre-employment purposes and criminal background check in compliance with all applicable federal and state laws."