Job posting guidelines
This information is provided to assist you in preparing and posting a job listing on WorkSourceWA.
Job postings are reviewed by WorkSourceWA staff on a daily basis. WorkSourceWA staff may, with or without notice, remove a listing from the website if it is determined to be in violation of these guidelines or any federal or state laws. Job listings will be removed from the website if it is determined by WorkSourceWA staff that:
- The job seeker is charged an application or referral fee in order to be considered for employment (Note: Required costs for entering a profession, such as licenses or union dues that are a condition of employment, or the required use of personal property must be clearly stated on the job listing.)
- The job listing contains illegal, offensive, or unsuitable content.
- The job specifications are discriminatory on the basis of race, creed, color, sex, marital status, age, religion, national origin, sexual orientation, or physical, sensory, or mental disability, unless supported by a federal or state law or by a Bona Fide Occupational requirement.
- The job site is not located within Washington state or the surrounding areas, including Alaska.
- The job listing is vague, redundant, out of date, or inappropriate for some other reason as determined by our staff or by complaints from users of the website.
- The listing fails to comply with employment related laws.
- The listing is for recruitment into the Armed Services.
WorkSourceWA staff will also remove job listings from the site if the recruitment is for a position that is vacant because of a strike, employees have been locked out or when the filling of the job opening is otherwise an issue in a labor dispute involving a work stoppage.
It is the employer's responsibility to provide contact information so that job seekers may apply for the job directly, and to abide by these guidelines as well as all applicable laws and regulations.
Job listings will be accepted only for job openings to be filled within the next 60 days, except for alien labor certification (guest workers under the H-2A & H-2B visas). Job listings will also only be accepted for openings within the State of Washington or the surrounding area including Alaska with an employer that: (a) currently has a work site location to which workers who are legally entitled to work in the United States may be referred for employment, and which proposes to employ a worker; and (b) has an employer relationship with respect to employees as indicated by the fact that the employer hires, fires, pays, supervises, and otherwise controls the work of the employee. For jobs in Washington State, employers must pay each employee who is age 18 or older at least the minimum hourly wage established under RCW 49.46.020 as calculated by the Department of Labor and Industries.
A private employment agency or other entity, including a union, which recruits and refers job-seekers to other employers may post job openings as long as the job listing indicates that the listing agency is recruiting on behalf of the actual legal employer and that no fee will be charged to the job applicant.
State, county, city and similar civil service opportunities can be listed on WorkSourceWA if the employing unit is reasonably certain of filling a bona fide job opening within the next 60 days. If a register is being created for an anticipated job opening, the job listing should clearly state that in the description section of the job listing.
Training or work experience opportunities must not be listed on WorkSourceWA. Registered Apprenticeships and Title V Older Worker Jobs are posted as jobs, not training.
Registered Apprenticeships: Registered Apprenticeship openings, recognized by the Washington State Apprenticeship and Training Council, are treated as job openings and can be listed on WorkSourceWA. When the final employer of a registered apprenticeship is not known at the time the opening is announced, the approved apprenticeship sponsor is identified as the employer on these job postings. Apprenticeship openings must be marked "This is a state-approved registered apprenticeship position."
Title V Older Worker Jobs: Jobs created under Title V of the Older Americans Act of 1965 are appropriate for listing on WorkSourceWA. Jobs created under Title V programs are specifically authorized by Federal law to provide a preference to older workers and are not considered discriminatory. They are primarily employment and not training and may be listed as jobs.
Agriculture Jobs: Job listings seeking applicants for work within agricultural production or agricultural services industries must contain the phrase: "Local recruitment only. Do not apply unless you are available within the local commuting area." Job listings for recruitment of agricultural workers outside of the local area must be processed according to the U.S. Department of Labor Agricultural Clearance Orders rules and regulations. If you wish to recruit workers from outside the commuting area, contact the local WorkSource center or the State Agriculture Services Program.
Self-Employment and Business Opportunities: An opportunity for a person to run their own business does not constitute an employer-employee relationship. Openings for positions in which a person is considered to be self-employed are not allowed. Job postings on WorkSourceWA are limited to job openings for which an employer-employee relationship exists, where there is an "employer" who has an immediate opening for a worker for whom wages are withheld for tax purposes and wages are reported to the IRS on form W-2. This condition is not met in the case of self-employed individuals, as there is no employer-employee relationship.
List Building: Names and personal information of WorkSource job seekers shall not be used for the purpose of building up lists for marketing purposes or for possible future use, including recruitment to join the Armed Services. Job listings are allowed only for specific jobs that are opened for direct hire within 60 days of the date posted. Use of personal information to contact WorkSource job seekers for any non-employment related purpose is expressly prohibited.
Narcotics: Employers are prohibited from using the WorkSource system for job orders, job referrals, employer outreach, hiring events, career counseling and training to fill positions that directly or indirectly promote or support the use, possession, growth, or distribution of marijuana because federal law classifies marijuana as an illegal Schedule 1 narcotic (21 U.S.C. 812) and WorkSource is a federally-funded system.